T. WatkinsMAPPO represents and promotes the Purchasing Professional as an essential contributor to the governmental function and vital to the well-being of our communities as watchdogs of public funds. Our members may perform under various titles and at different levels of responsibility, but our shared directive is to be sure our Cities, Towns and Agencies conduct legal and competitive procurements while maintaining ethics, quality, and savings in each and every purchase.
 
MAPPO imparts our message through participation in state appointed committees, communication with the Offices of the Attorney General and Inspector General, and collaboration with the Office of the State Purchasing Agent. In every effort, MAPPO brings your voice to the table and upholds the integrity of the profession by displaying the expert viewpoint you display every day.
 
MAPPO understands the challenges you face and represents you on legislative matters with respect to procurement. We also provide educational opportunities, resource sharing, and opportunities to network with professionals from all areas of public purchasing.
 
Please join us. We offer you a warm welcome and look forward to introducing you to new colleagues and friends.
 
Thomas P. Watkins
MAPPO President 2018
City of Salem, Purchasing Agent

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Town of Westford
Job Description
Position Title:
Project/Procurement Specialist
Band/ Step/ Hourly Wage:
Band 4
Previous Rev Date:
Reports To:
Town Manager
Department:
Town Manager
Current Rev Date:
August 2014
Non/Union Position: hourly 37.5 hrs/week
Position Summary:
Under the general direction of the Town Manager; provides a variety of highly responsible and confidential administrative functions for the Town Manager’s office. This position requires a professional demeanor and exceptional organizational skills to ensure the effective operation of Town Manager’s office. Interpersonal skills, sound judgment, and diplomacy are essential functions of this position as it requires frequent interactions with the Board of Selectmen, board and committee members, town staff, other government agencies, and the public at large. Required to maintain confidentiality as the position has access to extensive amounts of highly confidential information on a town-wide basis.
Principal Responsibilities - Administrative, Special Projects, Procurement:
Administrative Responsibilities:
1. Responsible for preparing and publishing the Board of Selectmen meeting agendas, packets, legal notices, “action taken”, and meeting minutes.
2. Assists with the development of correspondence, abutter notices, applications, contracts, public hearing notices, legal ads, and Town Meeting warrants.
3. Participates in drafting annual operational budgets for the Board of Selectmen, Town Manager, and Town Hall and tracks expenditures throughout the fiscal year.
4. Accounts payable/budgets -responsible for multiple accounts for requisition and invoice processing, and budget expense tracking. Validates charges, corrects billing errors, and ensures refunds are received.
5. Answers or redirects citizen inquires and staff questions to the appropriate staff person or department, explains procedures, responds to requests for application forms, assigns placeholders for inclusion on future Board of Selectmen agendas.
6. Responsible for adminstering application processes for permits and licensing, such as use of the common, street closures, signs, banners, special alcohol licenses, Sunday entertainment licenses, and others as assigned.
7. Assists with the process of submitting insurance claims.
8. Oversees the town-wide appointment process including advertising notices of vacancy, collecting citizen activity forms, and preparing appointment letters.
9. Distributes invoices and collects payments for the Sealer of Weights and Measures annual inspections.
10. Coordinates responses to public records requests.
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11. Manages record retention efforts for the Board of Selectmen and Town Manager
files, including indexing and archiving in accordance with records retention schedules.
12. Prepares Town Manager’s office time sheets for approval and collects Department Head time sheets for Town Manager signature and submittal.
13. Serves at the Town Manager’s office liaison to the Recycling Commission and regularly communicates with residents/vendors when there are pickup issues with trash and recycling services.
14. Assists with the production of the monthly Town Manager’s newsletter.
15. Provides various miscellaneous project and administrative support functions for the Town Manager as necessary.
Special Projects Responsibilities:
16. Participates in collective bargaining by performing data analysis, research, and production of reports to assist with negotiations.
17. Builds relationships with other communities and agencies to support ongoing data-sharing.
18. Produces and edits the Annual Town Report; coordinates with committees and departments to ensure all are included in the report.
19. Provides assistance to town officials and staff on special projects, involving research, compiling information or data of a specialized nature, analysis, strategic planning, implementation, and technical support.
20. Assists with management of leases of town property and ensures compliance with payment terms and other requirements.
21. Assists with the maintenance of the Town Manager and Board of Selectmen web page and other pages as required.
22. Ensures compliance with grants, including federal, state, and other funding programs; including identifying, researching and evaluating grant sources, and preparing grant applications.
Procurement Responsibilities:
23. Assists with the development of procurement specifications, bids, and requests for proposals for contracted goods and services.
24. Assists with maintaining the procurement web page and the online bid registration process.
25. Resolves problems with costs, deliveries, and contract terms with vendors while maintaining positive vendor relationships.
26. Analyzes market trends and issues recommendations for purchasing supplies. Works with town and school officials to develop best practices for policies and procedures related to purchasing.
27. Works on regional initiatives, such as purchasing collaborations.
28. Tracks costs and delivery of supplies and services, following up on contract performance.
29. Maintains a database of insurance certificates and ensures that all contractors have current insurance.
30. Assists with the disposition of surplus supplies in accordance with town policies and procedures.
Required Experience, Skills, Knowledge and Abilities:
Excellent verbal and written communication skills are required. Minimum of three years of experience in municipal administrative work, project management, municipal procurement, grant/contract administration, or an equivalent combination of education, training and/or experience. Three years of experience with desktop and web-based software including all Microsoft Office products required.
Education, Training, Special Licensure/Certification Requirements:
A Bachelors Degree in public adminstration or related field is preferred.
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Contacts (boards & committees, vendors, general public, etc.):
Frequent contact with Town departments, Selectmen, boards, committees, and the general public.
Supervisory Responsibility (Include Positions Supervised): n/a
Responsibility for Operating Budget: Responsible for preparing reports, processing requisitions, and invoices.
Primary Physical Requirements:
*Use F for Frequently, O for Occasionally, R for Rarely, N for Never
Primary Physical Requirements
Other Physical Considerations
LIFT up to 10 lbs.: F
Twisting: O
LIFT 10 to 50 lbs.: R
Bending: O
LIFT over 50 lbs.: R
Squatting: O
Kneeling: O
CARRY up to 10 lbs.: F
Crouching: O
CARRY 10 to 50 lbs.: F (Frequently up to 25 lbs)
CARRY over 50 lbs.: N
PUSH/PULL: O
DURING AN 7.5 HOUR DAY,
WORK SURFACE(S)
EMPLOYEE IS REQUIRED TO:
Desktop/Computer Table F
Consecutive Hours Total Hours
Stationary & Rolling Office Chair F
Sit: 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8
Carpeted & Linoleum Floored Offices F
Stand: 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8
Stairs and Elevators F
Walk: 0 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8
Streets & Sidewalks R
Summary of Occupational Exposures:
Little physical effort required to perform duties. Ability to operate a computer and view a computer screen for extended periods of time. Ability to hear, talk, walk, sit, bend, reach, grasp.
Telephones, office machines, personal computers, digital cameras, motor vehicle.
Environment:
Inside: 98 % Outside: 2 %
Position Title: Project/Procurement Specialist
APPROVALS
Department Head
Date
Town Manager
Date
Union Steward, if applicable
Date
Human Resources Director
Date
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Note: The purpose of this job description is to provide an outline of the more significant work elements of the position and to organize and present the information in a standard manner. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole basis for Human Resource decisions and actions.

Town of Saugus - Purchasing Assistant


Applications are being accepted for a full time Purchasing Assistant in the Administrative Services Office with the Town of Saugus. Knowledge of Mass General Laws pertaining to preparing of Bids, RFP or Quote agreements needed. Must oversee that expenditure of Town funds for construction projects, the purchase of materials, equipment and services conform to applicable State and Local laws. Must have a BS or 3-5 years Municipal experience, good oral and written communication skills, and a thorough knowledge of Microsoft Windows, Excel, Word and the Internet.


Applications will be accepted until position is filled.


Please email applications/resumes to: glagattolla@saugus-ma.gov


Applications will be on file for a period of one year.
AA/EOE

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Meeting Registration Form - CLICK HERE

June 20, 2018 Meeting Registration

  • Date: 3rd Wednesday
  • City/Town/Agency: Danvers
  • Host: Tanya Jenkins, Town of Danvers
  • Location: Danversport Yacht Club, 161 Elliot Street, Danvers, MA 01923
  • Speaker: Tammy Rimmes, Procurement Consultant and Former CPO, City of San Diego, CA
  • Topic: Ethics: Black & White OR Shades of Grey?

Schedule              

  1. 11:00 AM - Registration & Networking
  2. 11:30 AM - Business Meeting
  3. 12:00 PM - Lunch*
  4. 1:00 PM - Speaker 
  5. 2:00 PM - Adjournment